What We'll Do
Printing in the v2.0 model is simple: office printers are connected by their IP address, just like they were before Windows print servers existed. Each user who works from the office adds the printer once using the IP address — it takes about 60 seconds. WFH users print to whatever printer they have at home. No configuration needed from us.
The v1.0 proposal used Microsoft Universal Print to register printers with the cloud and push them to PCs via Intune. Since v2.0 does not use Intune, Universal Print adds no value. Direct IP printing is simpler, works with every printer, and requires no licensing or cloud infrastructure.
Office Printers
The table below lists the printers identified across both office locations. Each printer will be added by IP address (TCP/IP port) on each office PC that needs it.
| Printer | IP Address | Location |
|---|---|---|
| Canon iR-ADV C5250 | 10.0.0.89 | Reading |
| Ricoh SP C431DN | 10.0.0.5 | Reading |
| Ricoh SP C840DN | 10.0.0.86 | Reading |
| HP LaserJet M607 | 10.0.0.9 | Reading |
| HP OfficeJet Pro 8620 | 10.0.0.90 | Reading |
| HP OfficeJet Pro 8710 | 10.0.0.91 | Reading |
| HP OfficeJet Pro 8630 | 10.1.1.241 | Wakefield |
Setup Process
For each office PC that needs printing:
- Open Windows Settings → Bluetooth & devices → Printers & scanners → Add device
- Select "Add manually" → "Add a printer using a TCP/IP address"
- Enter the printer's IP address from the table above
- Windows will auto-detect the driver (or download it from Windows Update)
- Print a test page to confirm
Total time per printer per PC: approximately 60 seconds.
WFH Users
Employees working from home use their own printers. If their printer is already set up on their PC, it works. If they need to print a contract from Outlook or SharePoint, they print to whatever printer they have. There is nothing for us to configure, deploy, or manage for home printers.
What Changes for Users
Office users will need to re-add their printers once after the print server is decommissioned. The self-service setup guide (provided in Phase 5) includes printer setup instructions with IP addresses for each location. After that one-time setup, printing works exactly as before — open a document and print.